Inventory Management and Tracking

Track stock levels, manage inventory statuses, and coordinate operations of fulfillment centers and warehouses in different locations via a centralized system.

Receive real-time inventory updates and share them with customers and administrators. Automatically route incoming orders to the most appropriate fulfillment centers for prompt processing and delivery

• Multi-Warehouse Management: Manage stock seamlessly across multiple warehouses via a centralized system. Orders are automatically routed to the best fulfillment center based on inventory levels, ensuring timely delivery. This streamlines operations and supports scalable growth without stockouts or overselling.
• Real-Time Stock Tracking: Inventory is updated instantly when orders are placed, providing accurate stock information to both customers and administrators. This reduces overselling risks and maintains transparency in product availability. Real-time updates also enable proactive inventory management to maintain service levels.
• Stock Quantity Management: Stock quantities automatically adjust with each order, while reserved quantities are tracked separately for accurate inventory visibility. Thresholds can trigger alerts to reorder stock and prevent shortages. This precise control minimizes fulfillment errors and improves operational efficiency.
• Inventory Reservations: Dynamically allocate inventory across warehouses with an advanced reservation system supporting expiration dates and transactional reserve/release operations. It handles concurrent updates for high-volume scenarios and partial allocations, optimizing stock use. This system supports complex fulfillment needs and reduces stock conflicts.  

• Preorder and backorder support: Configure availability dates and quantities for preorder and backorder scenarios to meet customer demand flexibly. 

• Reorder points & in-transit tracking: Set customizable thresholds to trigger replenishment, and monitor shipments en route to warehouses. 

• Granular product availability: Per-fulfillment center stock, enable/disable stock control, and separate reserved vs. available quantities. 

• Real-time inventory updates: Instant stock updates when a new order is placed to ensure accurate inventory information.

• Complex organization support: Easily track and manage inventory across multiple warehouses and fulfillment centers, and grow without operational slowdowns.

• Sustainable scalability: Robust inventory management supports business growth while ensuring efficient performance as it scales.  

• Product-level tracking: Track catalog items at the individual level—including product variations—for more precise reporting and operational control.

• Seamless integration: Drive operational efficiency and accuracy by automating data flow across systems, reducing manual errors, enabling faster decision-making through real-time data synchronization.

• Compliance and security: Stay compliant and protected with audit trails and role-based access, ensuring gull change logging and granular permissions. 

• Multi-warehouse B2B operations: Distributors, wholesalers, and manufacturers managing inventory across regional DCs, drop-ship vendors, and 3PL fulfillment centers. 

• Omnichannel retailers: Brands operating wholesale, D2C, marketplaces, and retail stores from unified inventory—preventing overselling while maximizing availability across channels. 

• Custom apparel & printing: Decorated apparel companies managing blank inventory, in-house decoration capacity, and outsourced fulfillment with preorder/backorder support for seasonal programs. 

• Corporate programs & uniforms: Companies running program stores with budget allocations, approval workflows, and fulfillment across multiple employee locations.

• Regulated industries: Healthcare, automotive, industrial suppliers requiring audit trails, lot tracking, and compliance reporting for inventory movements. 

Proper inventory tracking helps businesses maintain optimal stock levels that align with their needs, avoid understocking and overselling, and quickly respond fast to market shifts and trends.

To find out more about Virto’s versatile capabilities, please refer to our extensive user guide.